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Microsoft word 2016 step by step tutorial pdf free –
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Click here to sign up. Download Free PDF. Microsoft Word Tutorial. Ivan James Fermanejo. A short summary of this paper. Download Download PDF. Translate PDF. Microsoft Word Tutorial Microsoft Word Tutorial This tutorial requires a basic understanding of how to use Microsoft Word and focuses only on operations useful for the Word and Excel Assignment The two column sections indicate the desired action on the left side and the steps to achieve it on the right side.
Underlined phrases indicate menu tabs such as Home , italicized phrases indicate menu op- tions such as Font , and bolded phrases indicate actions within each menu option such as Font Size. This is located in the Home bar under Styles and contains a number of options. It is recommended that the Title style be used for titles, Heading 1 be used for section headings and Heading 2 be used for subheadings.
Other styles can be used as desired. To apply a style: Add text then highlight the line by moving the cursor over to the left margin until it changes to a white arrow. Left click next to the text to highlight, then go to the Styles bar in the Home tab and select the desired style. This method can be used to apply styles to headings and other text. Simply follow the highlighting steps then select your desired style. To preview a style, highlight the text then hover the cursor over the style.
The style will be temporarily applied to the highlighted text until the cursor is moved. Breaks A useful formatting element in Word is breaks. Breaks are used to insert new pages or sections into a document and preserve formatting within sections.
In the Insert tab under Pages, select Page Break. For example, page number format often varies throughout a document. Section breaks allow the page number component of the document to have multiple formats throughout.
This action creates a section break on the next page, and formatting for the next section can be done independently from previous sections. Adding a next page section break automatically adds a page break. Note that it is essential to add a next page section break when changing page number formatting within a document.
Professional reports include all of these elements for quick reference for the reader. These can be created automatically in Word if Quick Styles are used to format headings, subheadings, titles and captions. For a List of Tables, select Table instead. These instructions will only work if Quick Styles is used for formatting headings and subheadings. Page Numbers Page numbers are used in all professional reports to improve ease of locating information within the document.
As mentioned, general formatting for Engineering reports has no page number on the title page, roman numerals starting at i for tables of contents and figures, and Arabic numbers starting at 1 for the report body. Section specific formatting requires a few more steps.
These steps may have to be altered or omitted depending on specific formatting requirements. First, format document with section breaks: Add next page section breaks in the document between sections that will have different formatting. Next, add page numbers: As described previously. To add Roman numerals to a section: Double click the header of the first page of the section to select it. In the window that opens, use the Number Format drop down menu to select Roman numerals.
Follow the same process for any subsequent sections to switch to any other numbering format. To remove number from title page: Select header on title page. This will leave the header blank on the first page only. To add text such as last name next to numbers: Double click the header and type next to the number. Changes to one header will appear on every page, regardless of section breaks, except for the first page if the Different First Page box is checked.
Equation Editor In engineering reports it is often useful to include equations that are relevant to the analysis. To insert equations easily into a document, use Equation Editor. Type your equation in the box that appears. The following keyboard shortcuts are particularly useful for generating equations quickly in Word. References in IEEE It is often necessary for engineers to use information found online and in texts, which necessitates using citations.
Citation management tools make this process more accurate and efficient. While this tutorial only outlines the use of the Microsoft Word citation management tool, other tools such as Zotero, RefWorks, and Mendeley, are appropriate. It is important to be aware that no citation management tools are perfect. Whenever citations are generated using a citation management tool, they should be closely compared with the appropriate citation style guide to ensure they follow the correct format.
For example, when referencing in APA Style, all citations should be reviewed to ensure they follow the format described in the official Publication Manual of the American Psychological Association. Complete all manual changes after your reference list is complete. In the Microsoft Word citation management tool, the Source Manager is used to cite material not written by the authors of the document. The Source Manager saves sources and can be used to generate references lists and add citations to text.
To use these functions, sources must be saved in the Source Manager. The style of citations can be selected in the Citations and Bibliography bar in the Styles drop down menu. Generally, APA format is used. A new window will come up. Select the type of source in the drop down menu and fill as much information into the manager as possible. Select OK to add to the current list of sources. Be mindful of how you are entering the information in the Source Manager. Detailed instructions describing how to correctly enter information for the most common types of sources have been included below.
In the References tab under Citations and Bibliography select Insert Citation and double click the citation to place it.
In text citations should always be placed at the end of a sentence before the period. Each sentence containing information published by another author should be cited.
It is not sufficient to cite the last sentence in a paragraph containing information from one source. This will automatically insert a list of References into the document. Ensure that the list that is generated is appropriately formatted and the list of numbers is properly aligned. The following outlines, in detail, how to properly input information into the Microsoft Source Manager to ensure that citations are generated in proper APA format.
In the Type of Source drop-down menu select Journal Article. To enter the author names: 1. Do NOT simply type the author names into the Author field. Instead, click Edit next to the Author field. Starting with the first author listed on the journal, type their first, middle, and last names into the appropriate fields.
Select Add. Repeat this process for all authors of the journal in order. Click OK. To enter the journal title: 1. Simple type the full journal title into the Title field. To enter the journal name: 1. Instead, research the abbreviated journal name and type this into the Journal Name field. All journals have abbreviated names that can very easily be found online. To enter the year, pages, volume, and issue: 1. Simply type the year, page range, volume, and issue into their respective fields.
Ensure that the citation generated in your References section follows proper APA format. Adjust if necessary. In the Type of Source drop-down menu select Book. Starting with the first author listed on the book, type their first, middle, and last names into the appropriate fields. Repeat this process for all authors of the book in order.
Microsoft word 2016 step by step tutorial pdf free.microsoft word 2016 user manual complete pdf
Set paragraph alignment, indentation, and spacing. Set tabs. Add headers and footers to a document. Apply a theme to a document. Format text. Check the document for spelling and grammar. Description : This booklet is the companion document to the Intro to Word workshop. It includes an introduction to the interface, and covers the various aspects of creating, formatting, editing, saving, and printing a document.
PDF file. Level : Beginners Created : September 14, Size : 1. This eBook includes the following formats, accessible from your Account page after purchase:. EPUB The open industry format known for its reflowable content and usability on supported mobile devices. PDF The popular standard, which reproduces the look and layout of the printed page. This eBook requires no passwords or activation to read. We customize your eBook by discreetly watermarking it with your name, making it uniquely yours.
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Start your free trial. Microsoft Word Step by Step by. The location of the cursor is displayed on the status bar. You can do this from the Navigation pane. From this tab, you can locate pages, sections, lines, bookmarks, comments, footnotes, endnotes, fields, tables, graphics, equations, objects, or headings. You can jump directly to a specific object if you know its position within the sequence of that type of object in the document for example, if it is the fifth equation , move forward or backward a specific number of objects, or browse from one to the next.
Click above or below the scroll box to move up or down by the height of one screen. Drag the scroll box on the scroll bar to display the part of the document corresponding to the location of the scroll box. For example, dragging the scroll box to the middle of the scroll bar displays the middle of the document. Or 43 Chapter 2: Create and manage documents 1. To move the cursor by using the keyboard keys 1.
Move the cursor by pressing the key or key combination described in the following table. On the View tab, in the Show group, select the Navigation Pane check box. Then click any heading to move directly to that location in the document. Then click any thumbnail to move directly to that page of the document. At the right end of the search box, click the arrow. In the Find list, click the type of object you want to browse by.
Then click the Next and Previous arrows to move among those objects. In the Navigation pane, click the Search arrow, and then in the Search for more things list, click Go To. To browse by object from the Go To What list 1. Display the Go To tab of the Find and Replace dialog box.
In the Go to what list, click the type of object you want to search for. For example, to move to the fourth field in the document, you would enter 4. If you want to take a closer look at the document content, you can increase the magnification of the content pane. If you want a high-level view of the content—for example, to quickly review all the pages of a document for length—you can decrease the magnification and view multiple pages at the same time.
Word has five views in which you can create, organize, and preview documents. Each view is suited to a specific purpose. You can review elements such as margins, page breaks, headers and footers, and watermarks. In this view, the ribbon is replaced by one toolbar at the top of the screen with buttons for searching and navigating in the document. Web Layout view also displays page backgrounds and effects. Display different views of documents You manage the display of views and of window elements from the View tab of the ribbon.
Three of the views are also available from the View Shortcuts toolbar near the right end of the status bar. Each page is represented at the size specified in the document layout settings, with margins and other white space represented as they will appear when the document is printed. As you scroll a multipage document, spaces appear between the pages.
If you want to fit more content on the screen, you can hide the white space on and between pages. The junction of two pages with and without white space When working in Outline or Draft view, you can display the paragraph style of each paragraph in the left margin, in an area called the style area pane. By default, the style area pane width is set to zero inches wide, so it is effectively closed.
If you want to display it, you can increase the width. You can also use the Navigation pane to display and move among page thumbnails or search results, as described in the previous topic.
Word has many other task-specific panes in which you can, for example, display Clipboard content, research terminology, review spelling, and format graphics. These panes usually appear to the right or left of the content pane and span the full height of the content pane.
Some of them can float within or outside of the Word window or be docked to other sides of the window. I discuss these panes in the context of their functionality in other chapters.
Regardless of the purpose of the pane, however, you use the same methods to resize or move it. A new feature introduced with Word permits you to entirely hide not only the ribbon content, but also the ribbon tabs and the app window title bar. You can also adjust the magnification of the content area by using the tools available in the Zoom group on the View tab and at the right end of the status bar.
You can easily switch among multiple open documents. If you want to compare or work with the content of multiple documents, you can simplify the process by displaying the documents next to each other. A feature that can be invaluable when you are fine-tuning the layout of a document in Word is the display of nonprinting characters such as tabs, paragraph marks, and section breaks that control the layout of your document. You can control the display of these characters for each window.
To switch among views of a document 1. To hide or display white space in Print Layout view 1. Point to the space between two pages. When the pointer changes to display a representation of that space, double-click. To show or hide the Navigation pane 1. To adjust the size of the Navigation pane 1.
Point to the right border of the Navigation pane. When the pointer changes to a double-headed arrow, drag to the right or left. When you adjust the width of the Navigation pane, the pane content changes accordingly. For example, the Navigation pane displays more page thumbnails in a narrow pane and fewer page thumbnails in a wide pane.
In the Backstage view, click the Options page tab to open the Word Options dialog box. In the Word Options dialog box, click the Advanced page tab. On the Advanced page, scroll to the Display area about halfway down the page and change the Style area pane width in Draft and Outline views setting to any number greater than 0.
Then click OK. To resize the style area pane in Draft view or Outline view 1. Point to the right border of the style area pane. When the pointer changes to a double-headed arrow, drag the border to the left or right. To change the magnification of document content 1. In the Zoom dialog box, select a Zoom to option or enter a specific percentage in the Percent box, and then click OK.
At the left end of the slider, click the Zoom Out button to decrease the magnification in percent increments. At the right end of the slider, click the Zoom In button to increase the magnification in percent increments. To split a window into two panes 1. On the View tab, in the Window group, click the Split button. To display a different open document 1. Point to the Word button on the Windows taskbar, and then click the thumbnail of the document you want to display.
To display multiple open documents at the same time 1. On the View tab, in the Window group, click the Arrange All button. Some properties exist to provide information to computer operating systems and apps. You can display properties within the content of a document for example, you can display the page number on the document pages. Word automatically tracks some of the file properties for you, and you can set others.
Some of the properties stored with a typical Word document You can change or remove basic properties in the default Properties pane or expand the Properties pane to make more available, or you can display the Properties dialog box to access even more properties.
Display the Info page of the Backstage view. The Properties area in the right pane displays the standard properties associated with the document. At the bottom of the Properties pane, click Show All Properties to expand the pane.
At the top of the Properties pane, click Properties, and then click Advanced Properties to display the Properties dialog box. To edit file properties 1. In the Properties pane, click the value for the property you want to edit to activate the content box. Enter or replace the property value, and then press Enter. On the Custom page, select the property you want to modify in the Name list, and then enter or replace the property value in the Value box.
Save and close documents When you save a document in Word, it is saved in the default. For example, if you plan to distribute the document electronically to people who use a different wordprocessing program, you can choose a compatible format, or if you want to protect the document content, you can save it as a PDF file. Both actions open the Save As page, where you can select a storage location. If your company is running SharePoint, you can add a SharePoint site so that it is available from the Places pane of the Save As page, just like any other folder.
After you save a document for the first time, you can save changes simply by clicking the Save button on the Quick Access Toolbar. The new version of the document then overwrites the previous version.
To save a document for the first time 1. Click the File tab to display the Backstage view. In the left pane of the Backstage view, click Save As. On the Save As page of the Backstage view, click a storage location, and then click a recently accessed folder in the right pane, or click Browse. In the Save As dialog box, browse to the folder you want to save the document in.
In the File name box, enter a name for the document. If you want to save a document in a format other than the one shown in the Save As Type box, click the Save as type arrow and then, in the Save as type list, click the file format you want.
In the Save As dialog box, click Save. To add a cloud storage location 1. In the Add a service dialog box, enter the email address you use to sign in to the cloud storage service, and then click Next. In the Sign in dialog box, enter the password associated with the account, and then click Sign In to add the cloud storage location associated with that account to the Places list.
To save a copy of a document 1. Display the Save As page of the Backstage view. Save the document with a different name in the same location or with any name in a different location. To save a document without changing its name or location 1. OneDrive is a cloud-based storage solution. The purpose of OneDrive is to provide a single place for you to store and access all your files.
Although this might seem like a simple concept, it provides major value for people who use Word or other Office products on multiple devices, including Windows computers, Mac computers, iPads and other tablets, and Windows, iPhone, and Android smartphones.
If you use the full suite of Office products within your organization, you can even present the document in a Skype for Business meeting from your tablet PC, all while the document is stored in the same central location.
Each OneDrive is linked to a specific account. You might have both types of OneDrive available to you; if you do, you can connect to both from within Word or any Office app. In this book, the personal and organizational versions are referred to generically as OneDrive sites. You can share specific files or folders with other people by sending a personalized invitation or a generic link that allows recipients to view or edit files.
Through File Explorer, when you synchronize your OneDrive site contents with the computer. Through a web browser. Because OneDrive and OneDrive for Business file storage locations are easy to add to any version of Word , OneDrive is a simple and useful cloud storage option.
To adjust the time interval between saves 1. Display the Backstage view, and then click Options to open the Word Options dialog box. In the left pane, click Save. Word offers a selection of file formats intended to provide specific benefits. Each file format has a file name extension that identifies the file type to the system.
Recipients can display the file in the free Microsoft Reader or Adobe Reader apps, and can display and edit the file in Word or Adobe Acrobat. Both types of files can easily be sent by email to many recipients and can be made available on a webpage for downloading by anyone who wants them.
However, the files are no longer Word documents. A PDF file can be converted to the editable Word format.
An XPS file cannot be opened, viewed, or edited in Word. You can create a PDF file from all or part of a document When you save a Word document in PDF or XPS format, you can optimize the file size of the document for your intended distribution method—the larger Standard file size is better for printing, whereas the Minimum file size is suitable for online publishing.
You can open. When you open a file created in Word or an earlier version of Word, the title bar displays [Compatibility Mode] to the right of the document name. You can work in Compatibility mode, or you can convert the document to Word format by clicking the Convert button on the Info page of the Backstage view, or by saving a copy of the document with Word Document as the file type.
To save part or all of a document in PDF format 1. Open the Save As dialog box. In the File type list, click PDF. The dialog box content changes to provide additional options.
If you want to create a PDF file that has a smaller file size but lower quality , click Minimum size publishing online.
Close documents Every time you open a document, a new instance of Word starts. When you close the file, you can exit that instance of Word. If you have only one document open, you can close the file and exit Word, or you can close the file but leave Word running. To close a document 1. Display the Backstage view, and then click Close to close the document without exiting Word.
On the Windows taskbar, point to the Word button to display thumbnails of all open documents. Point to the thumbnail of the document you want to close, and then click the Close button that appears in its upper-right corner.
You can save the results of the tasks in the same folder. Create documents Perform the following tasks: 1. Start Word and create a new, blank document. Display the available templates for new documents. Scroll through the list of featured templates and note the types of documents you can create from them. For example, you could use a search term such as food, school, children, or customers. Review the categories in the right pane of the search results.
Filter the results by two categories and notice the effect. Then remove one of the category filters. Preview a template from the search results. If the template preview includes multiple images, preview each of those by clicking the arrows below the image. Without closing the preview window, preview the next or previous template by clicking the arrows to the sides of the preview window.
From the preview window, create a document based on the currently displayed template. Notice that the unsaved blank document remains open. Close the blank document without saving it. Leave the template-based document open for use in a later set of practice tasks.
Open and move around in documents In Word, perform the following tasks: 1. Display the Open page of the Backstage view. From the Open page, browse to the practice files folder, and open the NavigateFiles document. In the second line of the document title, click at the right end of the paragraph to position the cursor. Use a keyboard method to move the cursor to the beginning of the line.
Use a keyboard method to move the cursor to the beginning of the word Regulations. Use a keyboard method to move the cursor to the end of the document. Use the scroll bar to move to the middle of the document. Use the scrollbar to change the view of the document by one screen.
Open the Navigation pane. In the Navigation pane, click the Landscaping heading to move the cursor directly to the selected heading. At the top of the Navigation pane, click Pages.
On the Pages page, scroll through the thumbnails to review the amount of visible detail, and then click the thumbnail for page 5 to move the cursor directly to the top of the selected page. At the right end of the Navigation pane title bar, click the Close button the X to close the pane. Close the document without saving it. Display different views of documents Open the DisplayViews document in Word, and then perform the following tasks: 1.
If the document is not already in Print Layout view, display it in that view. Switch to Web Layout view and scroll through the document to the end. Notice that the lines break differently and that there are no longer any page breaks.
Move the cursor back to the beginning of the document, and switch to Read Mode view. On the Read Mode toolbar, click Tools to review the commands on the menu, and then click View to review the commands on that menu.
In Print Layout view, hide the white space between pages. Scroll through the document and notice the change in the page lengths when the white space is hidden.
Open the Navigation pane and display the document headings. Adjust the pane width to the minimum necessary to display the headings. Close the Navigation pane. Then click OK to return to the document. Display the document in Draft view. Notice that the style area is visible along the left side of the document, but it is wider than necessary. Notice that only the active pane changes. Then remove the split.
Use commands on the View tab to arrange the DisplayViews document and the document you created in the first set of practice tasks side by side on the screen. In the DisplayViews document, display the gridlines. Notice that they appear in both open documents. Switch to the document you created in the first set of practice tasks. Display the rulers. Notice the effect of this action in the other open document. Save and close both documents. Display and edit file properties Open the EditProperties document in Word, and then perform the following tasks: 1.
Notice the types of information that have been saved with the document. If necessary, click Show Fewer Properties to switch back to the original list for comparison purposes. Experiment with adding a Manager property from your address book. Click the Properties header, and then display the advanced properties. Notice the properties that you added in steps 1 and 2. Notice the information that is available only in the Properties dialog box.
Click OK. Verify that the information you entered in the Properties dialog box appears in the Properties list. Save and close documents In Word, perform the following tasks: 1. Save a copy of the EditProperties document in the practice file folder as MyDocument. Close the document and this instance of Word. Close the document you created in the first task without exiting Word. Close the remaining open documents, and exit Word.
This can be text that you enter yourself or text that you import from another file. For example, you can select a word, a sentence, a line, or a paragraph. You can select one of these elements at a time, or you can select several at the same time.
These words, sentences, lines, or paragraphs can be adjacent that is, next to each other in your document or non-adjacent that is, in different areas of the document. You can also select all the content in a document at the same time. Word also includes a wide array of reference and research tools. This chapter guides you through procedures related to entering or importing text; moving, copying, and deleting text; finding and replacing text; and using reference and research tools.
A blinking cursor shows where the next character you enter will appear. When you begin entering text, any existing text to the right of the cursor moves to make room for the new text. When the cursor reaches the right margin, the word you are entering moves to the next line.
